Monthly management accounts that turn raw figures into real decisions — not just a spreadsheet you look at once a year.
What you get
Delivered every month within the first two weeks after your period closes. Clear, consistent, and written in plain language — not accountant-speak.
Month-by-month income and expense breakdown, with year-to-date totals and a comparison to the same period last year so you can spot trends.
Assets, liabilities, and equity at a point in time. Know exactly what your business owns, owes, and is worth — every single month.
Where your cash actually went — operating, investing, and financing activities. Eliminates the "profitable but broke" surprise that catches many business owners off guard.
How you're tracking against plan. Each revenue and cost line shows the variance — amount and percentage — so you see at a glance what's running over or under.
Who owes you money, and how long they've owed it. Who you owe, and when it's due. Essential for managing cash flow and avoiding surprises.
A short written summary highlighting key movements, concerns, and positive indicators — written by us, in plain English, so you don't need to interpret the numbers alone.
Sample output
Illustrative only — your actual report uses your business name, chart of accounts, and real figures.
Accountant's note: Net profit margin of 20.2% is up from 17.8% in March, driven by the increase in service revenue. Marketing spend was 4.5% of revenue — within the 5% budget target. Watch accounts receivable: R 68 400 is 60+ days overdue.
Why it matters
Most business owners only see their financials once a year — when their accountant prepares the annual financial statements. By then, whatever went wrong is history. You couldn't have fixed it even if you'd wanted to.
Monthly management accounts change that. They give you a clear, consistent view of how your business is performing while you still have time to act — cut costs before they compound, chase debtors before the money gets spent, spot growth opportunities before they pass.
We produce them as part of your monthly bookkeeping cycle, using data already in Xero. No extra effort from you. Just clear numbers, on time, every month.
A cost blowout in month 3 is fixable. Discovering it in month 12 is just painful.
Hire someone? Take on a new product line? The numbers tell you whether you can afford to.
When you need funding, management accounts are often the first thing lenders ask for.
Who it's for
Revenue is increasing but you're not sure if the business is actually more profitable — or if costs are just eating everything.
You're running the business day-to-day and don't have time to dig through Xero yourself. You want the summary, not the raw data.
You run different product lines, services, or locations and need visibility into which ones are actually contributing to the bottom line.
You're approaching a bank or investor and need a clean, professional track record of financial performance to support your application.
You set a budget at the start of the year and want monthly visibility on whether you're on track or drifting off plan.
You're not always on-site and need a reliable monthly snapshot of the business financials — wherever you are.
How it works
All transactions coded, bank reconciled, payroll posted — your books are complete by the 5th of the month.
P&L, balance sheet, cash flow, debtors, creditors — extracted directly from Xero and formatted to our management pack template.
We review the numbers and write a plain-language summary of the key movements, variances, and anything you should know about.
Delivered by the 10th–14th of each month — PDF or Excel, your preference — ready for your management meeting or personal review.
FAQ
Yes — management reports are built from your bookkeeping data, so they're most accurate when we're handling your books as well. If you have clean Xero data from another bookkeeper, we can discuss options, but our standard management accounts service is part of a broader accounting engagement.
Annual financial statements (AFS) are prepared once a year, in a formal format for statutory and tax purposes. Management accounts are produced monthly, in an internal management format, specifically to help you run the business. They're more frequent, more actionable, and written for decision-making — not compliance.
Yes. If your Xero chart of accounts is set up with tracking categories, we can break the management accounts down by department, product line, location, or project. This is something we set up during onboarding and refine over time to match how you think about the business.
We deliver reports as a PDF pack — ready to share with your management team or board — and optionally as Excel if you prefer to work with the numbers directly. The format is consistent month to month so you can compare easily.